From the ByLaws:
Section 4 Duties of Officers
President:
Shall preside at the general meetings and SMC Board meetings, fostering positive values of cooperation, teamwork and respect among SMC Board members and the membership at large. He shall appoint or remove, if necessary, the Chairs of all Committees, except the Nominating Committee, and serve as an ex-officio member of all committees. Assists various committees as needed. Shall have single check signing authority without a co-signatory up to $400.00. No officer may sign a check payable to himself.
Vice President of Committees:
In the event that the President is unable to perform his duties and responsibilities and serve the organization, the Vice-President of Committees shall assume those responsibilities until the President resumes those duties or until the incumbent’s term is up for re-election. Shall have responsibility for overseeing the various committees and assist the committees when necessary. He shall foster positive values of cooperation, teamwork and respect within and between Men’s Club committees and the membership at large. Shall have such duties as assigned by the President. Shall perform the duties of the President in his absence. Shall have the same check signing privileges as the President and Treasurer. With the recommendation of the Nominating Committee, this individual may stand for election to succeed the current president at the conclusion of the president’s term in office.
Vice President of Activities:
Shall have responsibility for planning, implementing and publicizing the monthly activities of the Men’s Club including general meetings, trips and excursions, special events and any other activities that do not have a fund-raising component. Shall have such duties as assigned by the President.
Vice-President of Fundraising:
Shall have overall responsibility for leading fund-raising activities and events and organizing committee support to assist in the management of said events and activities. Shall establish and organize a committee to assist him in the coordination of the vetting and authentication of worthiness of all community and charitable projects. Shall make reasonable efforts to obtain written acknowledgements as required by the IRS.
Vice President of Membership:
Shall have responsibility for planning and implementing policies and procedures that promote activities that encourage membership and affiliation with the Stonebridge Men’s Club and for membership retention.
Treasurer:
Shall (1) receive dues from the members; (2) have charge of all Club funds; (3) deposit all monies received in a bank, or set up special accounts, approved by the SMC Board; (4) balance the accounts monthly; (5) pay by check such sums approved by the SMC Board; (6) keep accurate accounts of all monies received and disbursed; (7) render a written financial statement at all general and SMC Board meetings; (8) prepare an annual budget and chair the annual budget meeting in May; (9) submit all appropriate financial filings. Shall have the same check signing authority as the President.
Secretary, Communications Officer:
Shall record and distribute to necessary parties all pertinent information from general and SMC Board meetings. Shall arrange meeting place for SMC Board meetings. Shall inform necessary parties of upcoming meetings in accordance with a schedule to be determined by the SMC Board. Shall report all incoming correspondence at the SMC Board meetings and obtain approval(s) of the President and or SMC Board (as necessary) on all outgoing correspondence. Shall have responsibility for operation and maintenance of the Men’s Club Website. Must be able to distribute correspondence in both hard copy and electronic form.
Trustees:
Shall assist and have direct responsibility for the functions required of various special committees as appointed by the President with the approval of the SMC Board. A trustee is a non-voting member of the SMC Board. The maximum number of trustees is as specified in Article V, Section 1. Trustees who do not accept or fail to perform leadership and responsibility roles may, at the discretion of the President, be asked to resign or be removed by the President with the approval of the SMC Board.
Assistant Treasurer:
Shall be appointed by the Treasurer with the approval of the SMC Board. Shall assist the Treasurer in all his duties as the need arises. Shall keep a file of all receipts and financial reports for a period of four (4) years. In the absence of the Treasurer, shall take charge of all duties with the same approvals, authorities and restrictions as the Treasurer with the exception of SMC Board voting and including check signing authority. This position is considered to be one of the Trustee positions. This is not an SMC Board voting position.